TERIS eDiscovery Project Process: The 10 Key Steps

 

TERIS tightly manages an eDiscovery engagement by applying the 10 key industry-wide process steps, which help minimize the risks and exposure, while balancing the costs involved:

Screen Shot 11-07-17 at 02.03 PM 002Understand the Electronically Stored Information (ESI) Documents – Part of our job as goodconsultants on a case, is to invest significant resources to help the case team understand the policies and electronic information formats required for production.

Screen Shot 11-07-17 at 02.03 PM 001Data Preservation – Time is a critical element in managing electronic documents, where early drafting and delivery of preservation or legal hold notices can mean the difference in managing the risks and exposure. TERIS takes the extra precautions and manages all activities by utilizing the correct team, controls, tools, and documentation.

Screen Shot 11-07-17 at 02.03 PMAssign Matter Control – Choosing the right individual(s) or group with the critical mix of skills and resources required, is the first decision to make. TERIS is uniquely equipped to properly and skillfully manage all aspects of the project.

Screen Shot 11-07-17 at 02.02 PM 005Case Planning Meeting – In order to properly manage preservation and production, together with the associated timelines, all information needs be discussed: therefore the case planning meeting is the single most
important meeting for our TERIS discovery team to understand all aspects associated with the data in the case.

Screen Shot 11-07-17 at 02.02 PM 004Define the Strategy – In investigations that result in either civil or criminal litigation; all possibilities must be taken into consideration at every step of the EED process. Since we follow the guidelines and restrictions carefully, our processes and methodologies are easily defended.

Screen Shot 11-07-17 at 02.02 PM 003Map the Tasks – Maintaining continuity between a paper collection and the electronic documents are a primary focus. Clearly understanding what types of documents will be requested, helps us better understand how to proceed in assigning tasks for the various elements described in the subpoena.

Screen Shot 11-07-17 at 02.02 PM 001Data (ESI) Collection – Forensically sound collection methods and industry standard tools such as EnCase, LogicCube, FTK, Macro, and/or similar, must be utilized in order to avoid spoliation of data/metadata. TERIS employs the
most current, state-of-the-art tools, techniques, and methodologies for data acquisitions.”

Screen Shot 11-07-17 at 02.02 PM 002ESI Processing (reduction and conversion) – A detailed Specifications Sheet will be completed and approved by the Client, prior to beginning any processing.

 

Screen Shot 11-07-17 at 02.02 PMESI Review – The analysis-review-analysis-prepare stages of electronic document review is performed using either a document management system hosted by the law firm, client, or by utilizing a Web-based document review and repository platform hosted by TERIS.

Screen Shot 11-07-17 at 02.01 PMProduction of ESI – Production in electronic format enables a much more efficient review than paper productions. Understanding that all too often the “producing to” party often uses unconventional or dissimilar review tools, TERIS can produce production sets for almost any system.