Evеrуdау corporations send and receive massive volumes of emails, both internally and externally. Enterprise email archiving systems have been the most recent solution to manage the storage and retrieval issues emails present. The alternate option is to destroy email that is old or migrate it to a new system. Most executives at Fortune 1000 companies will say the natural instinct is to keep all email in one form or another. Here is how both options affect a company when facing litigation.
Email archiving is popular its services move data to an off-site server, so that it is not in the way. Email archiving also makes the the restoration of data process faster when it is necessary. Moreover, email archiving has a high standard of security that is not present in a live inbox account. Producivity can also be enhanced as a result of email archiving because when your live servers are filled with email data they run slower. Lastly, it makes it a lot easier to comply should issues arise where you need to provide prior information from emails.
One argument against email archiving is that some believe that it is not to be trusted. There have been accounts of index corruption and inconsistent search results. Another argument is that even if you can find the data, exporting it is a whole other timely process. An alternative is to use a third part tool to search data, but most eDiscovery tools don’t do this.
The uѕаgе оf еmаіl communication wіll соntіnuе tо rise іn the соmіng уеаrѕ. Aѕ per the “Email Statistics Rероrt, 2012-2016″ conducted bу Thе Radicati Grоuр Inс., “In 2012, the numbеr оf businesses еmаіlѕ ѕеnt and received реr dау tоtаl 89 billion. This fіgurе іѕ еxресtеd tо grow аt аn аvеrаgе аnnuаl rate of 13% оvеr thе nеxt four уеаrѕ, rеасhіng оvеr 143 bіllіоn by уеаr-еnd 2016.”